Planning your Christmas Party

Christmas can be a stressful time of year for many people. There are so many things to organise and it usually works out that everything is left to the very last minute. Follow these easy steps and you will be well on your way to a calm and stress free Christmas party this year.

Start planning early (October/November)
Everyone knows that by the time December comes around, the days quickly dissapear before our eyes! That is why it is important to finalise your party date and put together your guest list well before the end of November.

Find the perfect venue
Use to submit an enquiry. Outline all of the necessary details and include as much information as possible. Use your enquiry dashboard to manage quotes from venues, talk about menu and beverage options and organise an area that is perfect for your party. You can shortlist your two or three favourite venues and invite your guests to vote for their preferred party destination

Be realistic about guest numbers
During the festive season some of us have a tendency to over-indulge. Remember that although you may want to hold a big bash for all of your friends and family, it is important to stay realistic. Consider the size of the venue you have booked and also the cost per head you have budgeted for. Keep it manageable as it is always better to have an amazing small party than a large poorly-put-together one!

Send out your invitations early.
You’ll find people’s calendars start to fill very quickly in December, so invite your guests as soon as possible.  Set the tone for the party with your invitations. Ensure you include as much information as possible so your guests know when they need to RSVP, whether they can bring their children, what they need to wear and any other relevant details.

Determine final numbers.
Ask your guests to contact you in advance if they intend to bring any extra guests.  Don’t forget to call anyone who doesn’t RSVP within a week. You can create an event through Facebook, invite all of your guests and easily manage your RSVPs online.

Confirm the catering with your venue
There are some obvious considerations: the type of Christmas party you are hosting, your theme and budget.  Christmas food can be either traditional or, in a hot Australian summer, casual. Barbecued seafood is always a hit for a casual Christmas soiree, but you won’t go wrong with a roast turkey either. Talk the menu through with your Function Coordinator to create a menu that is just right for your event.

Set a budget for food and decorations
Determine exactly what you can afford to spend before you go shopping.  Write a detailed list and don’t deviate from it even for the most fabulous impulse buys

Decorate your venue for the event
Check with your Function Coordinator to find out how much time you have to decorate before your party starts. Choose decorations that fit well within the space you have booked and don’t take up too much space. Also ensure that you do not spend more than you budgeted for as the cost of a party can quickly grow.

Delight your guests with Christmas party favours
Small personalised gifts are always a hit and are a great way to thank people for attending your party. The favours don’t need to be extravagant, remember, it’s the thought that counts.

Keep a checklist
Write everything down that you need to do and set yourself date orientated goals. Remember to organise things earlier rather than later and refer back to the Venuezi blog for information and inspiration. You can also review the details of your party through your Venuezi enquiry dashboard.

— Thank you to Pink Frosting for some great party planning tips
Oct 2011